Chat History Management
How to manage your chat history in Qolaba using pin, rename, share, and delete actions.
Every conversation in Qolaba is automatically saved to your workspace history. The three-dot menu (⋮) on any chat thread gives you full control over how conversations are organized, shared, and maintained — keeping your workspace clean and easy to navigate.
Viewing Chat History
All conversations are saved automatically in reverse chronological order — most recent at the top. Pinned chats remain fixed at the top of the list regardless of newer activity below them.
Searching Chat History
Use the search bar in the chat history panel to quickly locate any past conversation. You can search by chat title, keywords from your prompts, or keywords from AI responses. Results filter automatically as you type.
Managing Chats
Hover over any chat in your history panel and click the ⋮ menu to the right of the chat title to access all management actions.
Pin Chat
Pinning keeps a conversation fixed at the top of your history list, regardless of how many new chats are created after it. Use this for active projects, ongoing client work, threads with finalized outputs, or conversations containing prompts you return to regularly.
Best practice: Pin only active or high-priority threads. Over-pinning reduces the benefit and clutters your history panel.
Rename Chat
Chat titles are auto-generated from your first prompt — which is rarely descriptive enough for a growing history. Renaming makes your conversations scannable, searchable, and easier to share with teammates.
To rename a chat:
Click the ⋮ menu on the chat
Select Rename Chat
Enter a clear, descriptive title
Save
Naming conventions that work well:
Client A – Blog DraftProduct Launch – Ad CopyGPT vs Claude – Benchmark TestInternal Strategy – Q2 Planning
Good naming improves searchability, workspace organization, and collaboration — especially in shared workspaces with multiple team members.
Share Chat
Share Chat generates a read-only link to a snapshot of the conversation. This is useful for client approvals, internal reviews, handoffs, or documentation.
To generate a shareable link:
Click the ⋮ menu on the chat
Select Share Chat
Copy the generated link and distribute it
The recipient can view the conversation content but cannot edit it, access workspace settings, or interact with your credits. Only the conversation itself is shared.
To revoke access:
Return to Share Chat on the same thread
Select Revoke Link
The link becomes invalid immediately — giving you full control over external visibility and client-specific access.
Delete Chat
Deleting a chat permanently removes it from your workspace history. Use this to clear outdated drafts, test prompts, failed experiments, or irrelevant threads.
Once deleted, the conversation cannot be recovered. Credits already consumed during that session are not refunded.
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