Inviting Members
Inviting a member adds them to your organization and grants them access to a specific workspace. The process takes under a minute — enter their email, assign a role, select a workspace, and send.
Step-by-Step
Go to the Members tab in the Organization Dashboard.
Click Invite Member.
Enter the email address(es) of the person you want to invite.
You can enter a single address or multiple addresses at once.
Each address receives a separate invitation email.
Assign a role — Admin or Member. See Member Roles Explained if you're unsure.
Select a workspace from the dropdown.
Send the invitation.
The invited user must sign in using the exact email address they were invited with. Read more about Member Activation Flow
Workspace Assignment
Each member is assigned to exactly one workspace at the time of invitation. They will only have access to that workspace — nothing else in the organization is visible to them.
If your organization has multiple workspaces, double-check the assignment before sending. You can reassign a member to a different workspace later if needed.
Managing Existing Members
Once a member is active, you can make the following changes from the Members tab:
Change Role - Promote a Member to Admin, or demote an Admin to Member. Role changes take effect immediately.
Change Workspace - Reassign a member to a different workspace when projects shift or teams reorganize.
Revoke Access - Removes the member from the organization immediately.
What Happens After You Send the Invitation
The invited user receives an email notifying them they've been added to your organization and workspace.
They log in to Qolaba with the invited email address.
They switch to the organization from their profile dropdown.
Their status updates to Active in the Members tab.
They can now use AI tools, with all credit usage tracked individually.
For a full walkthrough of the member's side of this process, see Member Activation Flow
Last updated