> For the complete documentation index, see [llms.txt](https://docs.qolaba.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.qolaba.ai/organization-and-workspaces/members-and-role-based-access/inviting-members.md).

# Inviting Members

Inviting a member adds them to your organization and grants them access to a specific workspace. The process takes under a minute — enter their email, assign a role, select a workspace, and send.

***

### Step-by-Step

1. Go to the **Members** tab in the Organization Dashboard.
2. Click **Invite Member**.
3. Enter the email address(es) of the person you want to invite.
   * You can enter a single address or multiple addresses at once.
   * Each address receives a separate invitation email.
4. Assign a **role** — Admin or Member. See [Member Roles Explained](/organization-and-workspaces/members-and-role-based-access/member-roles-explained.md) if you're unsure.
5. Select a **workspace** from the dropdown.
6. Send the invitation.

{% hint style="info" %}
The invited user must sign in using the exact email address they were invited with. Read more about [Member Activation Flow](/organization-and-workspaces/members-and-role-based-access/member-activation-flow.md)
{% endhint %}

***

### Workspace Assignment

Each member is assigned to exactly one workspace at the time of invitation. They will only have access to that workspace — nothing else in the organization is visible to them.

If your organization has multiple workspaces, double-check the assignment before sending. You can reassign a member to a different workspace later if needed.

***

### Managing Existing Members

Once a member is active, you can make the following changes from the **Members** tab:

1. **Change Role -** Promote a Member to Admin, or demote an Admin to Member. Role changes take effect immediately.
2. **Change Workspace -** Reassign a member to a different workspace when projects shift or teams reorganize.
3. **Revoke Access** - Removes the member from the organization immediately. 

***

### What Happens After You Send the Invitation

* The invited user receives an email notifying them they've been added to your organization and workspace.
* They log in to Qolaba with the invited email address.
* They switch to the organization from their profile dropdown.
* Their status updates to **Active** in the Members tab.
* They can now use AI tools, with all credit usage tracked individually.

For a full walkthrough of the member's side of this process, see [Member Activation Flow ](/organization-and-workspaces/members-and-role-based-access/member-activation-flow.md)