Member Roles Explained
Qolaba uses role-based access control (RBAC) to keep organizations structured, secure, and easy to manage. Every member of an organization holds one of three roles: Owner, Admin, or Member.
Quick Comparison
Use AI tools (Chatbot, Image, Video, Speech)
✅
✅
✅
View Overview & History
✅
✅
✅ (assigned workspace)
Invite & remove members
✅
✅
❌
Assign & change roles
✅
✅
❌
Create, edit & delete workspaces
✅
✅
❌
Monitor credit usage
✅
✅
❌
Buy credits
✅
✅
❌
Upgrade or cancel subscription
✅
✅
❌
Edit organization profile
✅
✅
❌
Delete the organization
✅
❌
❌
Owner
The Owner is the highest authority in an organization. The account that creates the organization is automatically assigned the Owner role.
What the Owner controls:
All organization settings
Subscription and billing
Credit management
Member and workspace management
Structural deletion of the organization
The one exclusive permission: Only the Owner can permanently delete the organization. This restriction exists to prevent accidental or unauthorized removal of the entire account structure.
In most cases, an organization has a single Owner. The Owner role cannot be assigned through the standard invite flow — it transfers only through deliberate ownership change.
Best suited for: Founders, company principals, or whoever holds final accountability for the account.
Admin
Admins support the Owner in day-to-day management. They have nearly full operational access, with one hard limit: they cannot delete the organization.
What an Admin can do:
Invite and remove members
Assign and change member roles (excluding ownership transfer)
Create, edit, and delete workspaces
Monitor credit usage across the organization
Purchase additional credits
Upgrade or cancel the subscription
What an Admin cannot do:
Delete the organization
Best suited for: Team leads, operations managers, department heads, or project managers who need to manage people and workspaces without holding ultimate structural authority.
Member
The Member role is designed for users who work within Qolaba — not those who manage it. Members have no administrative access.
What a Member can do:
Access their assigned workspace
Use all AI tools: Chatbot, Image generation, Video, Speech
View the Overview tab
View History within their assigned workspace
What a Member cannot do:
Invite or remove members
Create or manage workspaces
Modify or cancel the subscription
Purchase credits
Edit organization settings
Delete the organization
Best suited for: Designers, writers, marketers, developers, or any user whose primary need is to use Qolaba's AI tools.
Why Role Separation Matters
Clear role boundaries prevent accidental changes, reduce governance risk, and make accountability straightforward as organizations scale.
Example — Marketing Agency:
Founder
Owner
Account & Project Managers
Admin
Designers, Copywriters, Strategists
Member
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