Members Tab
Members Tab
The Members tab is the administrative control center for managing users inside an organization.This tab is visible only to:
Owner
Admin
Members cannot access this tab.It allows leadership to:
Monitor individual credit usage
Assign and modify roles
Manage workspace access
Revoke permissions
Maintain security and accountability
1. Member Overview Table
The Member Overview Table provides a structured summary of all invited users within the organization.Each row represents one member.Each column provides operational and governance insights.
Email
Displays the registered email address of the member.This is:
The email used to log into Qolaba
The identifier for workspace access
The email used for invitation
Why this matters:
Ensures correct identity verification
Prevents duplicate access
Provides clarity on who is consuming credits
Image & Speech Credits Used
This column shows how many credits the member has consumed across:
Text-to-Image
Image-to-Image
Image Editing
Video generation
Speech generation
Text-to-Music
This helps administrators understand:
Who is generating creative assets
Which team members are heavy media users
Whether usage aligns with responsibilities
For example:If a copywriter is consuming high image credits, this may indicate cross-role usage or inefficiency.
Chatbot Credits Used
This column shows credits consumed specifically for:
Chat interactions
Knowledge base usage
AI reasoning tools
This separation is important because:
Chatbot usage patterns differ from media generation
Teams may allocate chatbot usage differently
Some roles rely heavily on conversational AI
This enables better tool-level monitoring.
Total Credits Used
This column shows the total credits consumed by the member across all AI tools.This provides:
A complete usage snapshot
Accountability per user
Budget visibility
Usage comparison between team members
This is especially useful for:
Large teams
Enterprise governance
Client-billable environments
Status (Active / Revoked)
This shows the current access status of the member.
Active
The member:
Can log in
Can access assigned workspace
Can consume credits
Revoked
The member:
No longer has access
Cannot log into the organization
Cannot consume credits
Revoking access does not delete usage history — it only removes permission.This is important for:
Team transitions
Employee offboarding
Contractor termination
Security enforcement
Role
This shows the assigned role of the member:
Owner
Admin
Member
This column clarifies:
Who has administrative authority
Who can manage credits
Who can modify workspaces
Who has restricted access
This ensures transparency in organizational hierarchy.
Workspace
This column shows which workspace the member is assigned to.Because workspaces isolate projects or teams, this helps administrators understand:
Which project the member belongs to
Which client they are working on
Where their AI activity is recorded
This prevents cross-project confusion.
2. Filtering Members
As organizations scale, the number of members increases.Filtering ensures administrative clarity.
View All Workspaces
When “All” is selected:
You see all members across all workspaces
Full organizational visibility
This is useful for:
Organization-wide audits
Budget review
High-level reporting
Filter by Specific Workspace
You can filter members by selecting a specific workspace.When filtered:
Only members assigned to that workspace appear
Credit usage reflects that context
This is especially useful for:
Client-level monitoring (agencies)
Department-level tracking (SMBs)
Project-level billing (consultants)
Filtering ensures clean separation without mixing unrelated teams.
3. Managing Members
The Members tab is not just for viewing — it allows administrative actions.
Change Role
Admins and Owners can modify a member’s role.For example:
Promote Member → Admin
Demote Admin → Member
Why this is important:
Team restructuring
Temporary elevated permissions
Project leadership changes
Security adjustments
Role changes immediately affect dashboard access and permissions.
Change Workspace
You can reassign a member to a different workspace.This is useful when:
Team members shift projects
Client ownership changes
Departments reorganize
A contractor finishes one project and moves to another
Workspace reassignment ensures:
Correct history isolation
Accurate credit tracking
Clean project boundaries
Revoke Access
Revoking access removes the member from the organization.This is used for:
Employee exits
Contract completion
Security incidents
Temporary suspension
When revoked:
The member loses access immediately
Credits are no longer consumable
Usage history remains for reporting
This maintains operational integrity while preserving historical records.
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