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Members Tab

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Members Tab

The Members tab is the administrative control center for managing users inside an organization.This tab is visible only to:

  • Owner

  • Admin

Members cannot access this tab.It allows leadership to:

  • Monitor individual credit usage

  • Assign and modify roles

  • Manage workspace access

  • Revoke permissions

  • Maintain security and accountability

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1. Member Overview Table

The Member Overview Table provides a structured summary of all invited users within the organization.Each row represents one member.Each column provides operational and governance insights.

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Email

Displays the registered email address of the member.This is:

  • The email used to log into Qolaba

  • The identifier for workspace access

  • The email used for invitation

Why this matters:

  • Ensures correct identity verification

  • Prevents duplicate access

  • Provides clarity on who is consuming credits

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Image & Speech Credits Used

This column shows how many credits the member has consumed across:

  • Text-to-Image

  • Image-to-Image

  • Image Editing

  • Video generation

  • Speech generation

  • Text-to-Music

This helps administrators understand:

  • Who is generating creative assets

  • Which team members are heavy media users

  • Whether usage aligns with responsibilities

For example:If a copywriter is consuming high image credits, this may indicate cross-role usage or inefficiency.

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Chatbot Credits Used

This column shows credits consumed specifically for:

  • Chat interactions

  • Knowledge base usage

  • AI reasoning tools

This separation is important because:

  • Chatbot usage patterns differ from media generation

  • Teams may allocate chatbot usage differently

  • Some roles rely heavily on conversational AI

This enables better tool-level monitoring.

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Total Credits Used

This column shows the total credits consumed by the member across all AI tools.This provides:

  • A complete usage snapshot

  • Accountability per user

  • Budget visibility

  • Usage comparison between team members

This is especially useful for:

  • Large teams

  • Enterprise governance

  • Client-billable environments

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Status (Active / Revoked)

This shows the current access status of the member.

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Active

The member:

  • Can log in

  • Can access assigned workspace

  • Can consume credits

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Revoked

The member:

  • No longer has access

  • Cannot log into the organization

  • Cannot consume credits

Revoking access does not delete usage history — it only removes permission.This is important for:

  • Team transitions

  • Employee offboarding

  • Contractor termination

  • Security enforcement

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Role

This shows the assigned role of the member:

  • Owner

  • Admin

  • Member

This column clarifies:

  • Who has administrative authority

  • Who can manage credits

  • Who can modify workspaces

  • Who has restricted access

This ensures transparency in organizational hierarchy.

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Workspace

This column shows which workspace the member is assigned to.Because workspaces isolate projects or teams, this helps administrators understand:

  • Which project the member belongs to

  • Which client they are working on

  • Where their AI activity is recorded

This prevents cross-project confusion.

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2. Filtering Members

As organizations scale, the number of members increases.Filtering ensures administrative clarity.

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View All Workspaces

When “All” is selected:

  • You see all members across all workspaces

  • Full organizational visibility

This is useful for:

  • Organization-wide audits

  • Budget review

  • High-level reporting

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Filter by Specific Workspace

You can filter members by selecting a specific workspace.When filtered:

  • Only members assigned to that workspace appear

  • Credit usage reflects that context

This is especially useful for:

  • Client-level monitoring (agencies)

  • Department-level tracking (SMBs)

  • Project-level billing (consultants)

Filtering ensures clean separation without mixing unrelated teams.

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3. Managing Members

The Members tab is not just for viewing — it allows administrative actions.

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Change Role

Admins and Owners can modify a member’s role.For example:

  • Promote Member → Admin

  • Demote Admin → Member

Why this is important:

  • Team restructuring

  • Temporary elevated permissions

  • Project leadership changes

  • Security adjustments

Role changes immediately affect dashboard access and permissions.

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Change Workspace

You can reassign a member to a different workspace.This is useful when:

  • Team members shift projects

  • Client ownership changes

  • Departments reorganize

  • A contractor finishes one project and moves to another

Workspace reassignment ensures:

  • Correct history isolation

  • Accurate credit tracking

  • Clean project boundaries

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Revoke Access

Revoking access removes the member from the organization.This is used for:

  • Employee exits

  • Contract completion

  • Security incidents

  • Temporary suspension

When revoked:

  • The member loses access immediately

  • Credits are no longer consumable

  • Usage history remains for reporting

This maintains operational integrity while preserving historical records.

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