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Profile Tab

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Profile Tab

The Profile tab is the administrative settings area of your organization.It controls:

  • Organization identity

  • Structural management

  • Subscription lifecycle

Access to this tab depends on role:

  • Owner → Full access

  • Admin → Can edit most settings

  • Member → No access

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1. Organization Information

The Organization Information section defines the identity of your organization within Qolaba.It includes:

  • Organization logo

  • Organization name

This section allows Owners and Admins to customize and maintain the organization’s profile.

You can upload a logo to visually represent your organization.

  • Displays branding across the organization dashboard

  • Improves team identification

  • Helps members distinguish between multiple organizations

  • Strengthens professional presentation

For agencies managing multiple organizations or consultants working with multiple clients, this helps avoid confusion when switching between accounts.The logo is purely organizational branding — it does not affect credit usage or functionality.

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Edit Organization Name (Owner & Admin Only)

Owners and Admins can modify the organization name at any time.

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Why Editing May Be Needed

  • Rebranding

  • Company name change

  • Department restructuring

  • Project-to-company transition

The organization name:

  • Appears in member invitations

  • Appears in profile dropdown

  • Appears in dashboard headers

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Role Restriction

Members cannot edit the organization name.This ensures identity consistency and prevents accidental renaming.

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2. Organization Management

This section controls the structural existence of the organization.It includes one critical action:Delete Organization

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Delete Organization

This action permanently removes the organization from Qolaba.

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Access Restriction

Only the Owner can delete an organization.Admins cannot delete the organization.This ensures:

  • Maximum structural security

  • Protection from accidental deletion

  • Clear authority boundary

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What Happens When an Organization Is Deleted

Deleting an organization will:

  • Remove all workspaces

  • Remove all members

  • Remove usage history

  • Remove billing association

  • Permanently erase associated data

This action cannot be undone.Once deleted:

  • Credits are lost

  • Workspace history is removed

  • Member access is revoked

  • Data cannot be recovered

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When Should You Delete an Organization?

  • Company closure

  • Project termination

  • Migration to a new organization

  • Complete discontinuation of service

For temporary discontinuation, canceling subscription is safer than deleting.

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3. Subscription Management

This section controls the lifecycle of your paid plan.It allows Owners and Admins to cancel active subscriptions.

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Cancel Subscription

Owners and Admins can cancel the organization’s subscription.Canceling subscription:

  • Stops automatic renewal

  • Does not immediately disable access

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What Happens After Cancellation

If you cancel:

  • Your subscription remains active until the end of the current billing cycle

  • Credits remain usable during that period

  • After expiration, premium access is discontinued

This ensures:

  • No sudden workflow interruption

  • Predictable offboarding

  • Smooth transition planning

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Important Distinction

Cancel Subscription ≠ Delete OrganizationCanceling:

  • Stops future billing

  • Keeps organization structure intact

  • Ends premium features after billing period

Deleting:

  • Permanently removes organization and all data

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