Workspaces

Understand how Workspaces help organize projects, teams, and AI usage within an Organization.

Workspaces are structured environments inside an organization that allow teams to separate projects, clients, or departments while sharing the same subscription. They act as controlled containers for AI usage. Workspaces can access credits directly from the shared pool or through their allocated budgets.

What is a Workspace?

A workspace is a project-level container within an organization designed to structure and manage AI operations.

It is used to:

• Organize AI work by project, team, or client

• Maintain separation between different use cases

• Track credit usage independently

• Preserve clean and isolated activity history

Common Use Cases

User Type	Workspace per...	Example	Benefit
Agency	Client	Workspace: Nike Campaign	Data isolation, clean billing
SMB	Department	Workspace: Marketing	Usage tracking per team
Consultant	Engagement	Workspace: Q3 Audit	Client confidentiality
Freelancer	Revenue stream	Workspace: Brand A	Isolated outputs
Dev / R&D Team	Experiment	Workspace: GPT vs Claude Test	No production interference

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Key Capabilities

1. Project or Client-Level Structuring

A workspace can represent different operational units such as:

• Clients

• Departments

• Campaigns

• Product lines

• Research initiatives

• Consulting engagements

This prevents overlap between unrelated work and ensures structured execution.

2. Independent Usage Tracking

Although credits belong to the organization, usage is tracked at the workspace level.

Each workspace provides visibility into:

• Image and speech credit consumption

• Chatbot credit usage

• Total credits consumed

This enables accurate:

• Client billing

• Department budgeting

• Resource forecasting

• Performance analysis

3. Isolated AI History

Every workspace maintains its own activity history.

This ensures:

• No cross-workspace visibility of generated content

• Project-specific conversations remain contained

• Outputs and media are properly organized

This isolation supports confidentiality, privacy, and clean workflows.

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Primary Workspace

When an organization is created, Qolaba automatically generates the first workspace, known as the Primary Workspace.

The Primary Workspace:

• Is the first workspace created by default

• Serves as the initial working environment

This ensures the organization is immediately ready for use without additional setup.

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Default Workspace Behavior

The Primary Workspace acts as the default workspace for all initial activities.

This means:

• All initial AI activity is recorded here

• History is stored by default in this workspace

• Members operate within it unless reassigned

If no additional workspaces are created, all activity remains within the Primary Workspace.

When Should You Create Additional Workspaces?

You should create new workspaces when:

• Managing multiple clients

• Operating across different departments

• Requiring separate credit tracking per project

• Needing isolated AI history

• Enforcing stricter project-level governance

Workspaces are essential for maintaining scalability, clarity, and operational control.

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Organization vs Workspace

Aspect	Organization	Workspace
Role	Top-level entity	Project-level container
Ownership	Owns subscription and credits	Uses allocated or shared credits
Management	Manages members	Assigns members per project
Function	Contains workspaces	Segments and organizes work
Data Scope	Global	Isolated per workspace